COMMITTEE |
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(i)
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A
Committee consisting of the following, who
shall be termed the office-bearers of MNC
CIGRE, shall be chosen in according with clause
6(iii) once every two years at the annual
general meeting ;-
A Chairman
A Deputy Chairman
A Secretary
A Assistant Secretary
A treasurer
Seven (7) elected Ordinary Committee Members
and
Three (3) appointed Ordinary Committee Members
by the Chairman.
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(ii)
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The
office-bearers of MNC CIGRE and every officer
performing executive functions in MNC CIGRE
shall be Malaysian Citizens.
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(iii)
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Names
for the above officers except the Assistant
Secretary shall be proposed and seconded alternate
and election will be by a simple majority
vote of the members at every alternate Annual
General Meeting. All the elected office-bearers
shall hold office for two (2) year and shall
be eligible for re-election.
The office of the Assistant Secretary shall
be by the appointment of the Secretary. He
shall hold office for two (2) years and shall
be eligible for re-appointment.
Appointment of the three (3) ordinary Committee
Members shall be made by the Chairman. The
appointment ordinary Committee Members shall
hold office for two (2) years and shall be
eligible for re-appointment.
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(iv)
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The function of the Committee id to organize
and supervise the day-to-day activities of
MNC CIGRE and to make decision on matters
affecting its running within the general policy
laid down by the general meeting. The Committee
may not act contrary to the expressed wishes
of the general meeting without prior reference
to it and shall always remain subordinate
to the general meeting. It shall furnish a
report to each AGM on its activities during
the previous year.
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(v)
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The
Committee shall meet at least once every three
(3) months, and seven (7) day's notice of
each meeting shall be given to the members.
The chairman acting alone or not less than
four of its members together may call for
a meeting of the Committee to be held at any
time. At least one half of the Committee members
must be present for its proceedings to be
valid and to constitute quorum.
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(vi)
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Where
any urgent matter requiring the approval of
the Committee arises and it is not possible
to convene a meeting, the secretary may obtain
such approval by means of a circular letter.
The following conditions must be fulfilled
before decision of the Committee is deemed
to have obtained :-
a) The issues must be set out circular and
forwarded to all members of the Committee;
and
b) The decision will be adopted on the majority
vote of the Committee Members.
Any decision obtained by circular letter shall
be reported by the Secretary to the next Committee
meeting and recorded in the minute thereof.
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(vii)
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Any
members of the Committee who fails to attend
three (3) consecutive meeting of the Committee
without satisfactory explanation shall be
deemed to have resigned from the Committee.
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(viii)
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The
Committee shall give instruction to the Secretary
and other officer for the conduct of the affair
of MNC CIGRE. It may appoint such organizers
and such staff as it deems necessary. It may
suspend or dismiss any organizer or members
of the staff for neglect of duty, dishonesty,
incompetence, refusal to carry out the decisions
of the Committee, or for any other reason
which is deems good and sufficient in the
interest if MNC CIGRE.
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(ix)
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The
Committee shall have power to appoint sub-committee
for the furtherance of the objects of MNC
CUGRE as it may deem fit to delegate to sub-committee
such power as it may consider necessary and
expedient and to withdraw from such sub-committee
all or any of the power so delegated and revoke
all such appointments.
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RESIGNATION
AND EXPULSION |
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(i)
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Any
member who wishes to resign from MNC CIGRE
shall give two week's notice in writing
to the Secretary and shall pay up all
dues.
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(ii)
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Any
member who fails to comply with the rules
of MNC CIGRE or has acted in a manner
to bring disrepute upon MNC CIGRE may
be or expelled or suspended for a period
of time as the Committee deems ft. Before
the Committee expels or suspends the member,
the member shall be informed of the grounds
for such expulsion in writing and be given
opportunity to explain and absolve himself
in person. Such suspension or expulsion
shall be enforced, unless otherwise reversed
by the Committee upon appeal by said member.
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GENERAL MEETING |
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(i)
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The
supreme authority of MNC CIGRE is vested
in a general meeting of the member. At
least one-half (1/2) of the total voting
membership of MNC CIGRE or twice the total
of member of the Committee, whichever
is the lesser must be present at general
meeting for its proceedings to be valid
and to constitute a quorum.
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(ii)
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If
one (1) hour after the time appointed
for the meeting quorum is not presented,
the meeting shall be postponed to a date
(not exceeding 30 days) to be decided
by simple majority of the members; and
if a quorum is not present one (1) hour
after the time appointed for the postponed
meeting, the members present shall have
the power to proceed with the business
of the day but they shall not have the
power to alter the rules and constitution
of MNC CIGRE or to make decision affecting
the whole membership.
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(iii)
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An
annual General Meeting (AGM) of MNC CIGRE
shall be held as soon as possible after
the close of each financial year but not
letter than 31st of March on a date and
a time and place to be decided by the
Committee. The business of the annual
general meeting shall be:-
a) To receive the Committee's report on
the working of MNC CIGRE during the previous
year;
b) To receive the treasure's report and
the audited accounts of MNC CIGRE for
the previous year;
c) To elect a Committee and to appoint
two auditors once in every two years;
d) To deal with such other matter as may
be deemed fit by the general meeting.
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(iv)
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The
secretary shall send to all members at
least 14 days before the meeting a notice
stating the date, time place of meeting
and an agenda including copies of minutes
and reports, together with the audited
account of MNC CIGRE for the previous
year. Copies of these documents will also
be made available at the registered address
or place of meeting of MNC CIGRE for the
perusal of members.
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(v)
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An
Extraordinary General Meeting (EGM) of
MNC CIGRE shall be convened :-
a) Whenever the Committee deems it desirable;
or
b) At the joint request writing of 1/5
the total voting members, stating the
objects and reason for such meeting.
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(vi)
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An
Extraordinary general meeting requisitioned
by members shall be convened for a date
within thirty days of the receipt of much
requisition.
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(vii)
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The
Secretary shall forward notice and agenda
for an extraordinary general meeting to
all members at least fourteen (14) days
before the data fixed for the meeting.
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(viii)
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Paragraphs
(i) and (ii) of rule 6 regarding the quorum
and the postponement of the annual general
meeting shall apply also to an extraordinary
general meeting requisitioned by members,
the meeting shall be canceled, and no
extraordinary general meeting shall be
requisitioned for the same purpose until
after the lapse of at least six months
from date thereof.
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DUTIES
OF OFFICE-BEARERS |
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(i)
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The
chairman shall during term of office, preside
at all general meetings and all meetings of
the Committee and shall be responsible for the
proper conduct of all meetings. He shall have
the casting vote and shall the minute of each
meeting at the time they are approved.
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(ii)
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The
Deputy Chairman shall assist the Chairman in
carrying out its duties and shall deputies for
the Chairman during the letter's absence. He
shall, in conjunction with the Chairman, secretary
or Treasurer, sign all checks on behalf of MNC
CIGRE.
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(iii)
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The
Secretary shall conduct the business of MNC
CIGRE. In accordance with its Constitute, and
shall carry out the instructions of the general
meeting and of the Committee. He shall be responsible
for conducting all correspondence and keeping
all books, documents and papers except the accounts
and financial records. He shall maintain a membership
register with particular of name, age, identity
card number, occupation and address of every
members. He shall attend all meeting and holding
af the AGM of the Society, submit the annual
returns of MNC CIGRE to the Register of Society
as required under Section 14 (1) of the Societies
act, 1966.
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(iv)
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The
assistance Secretary shall assist the Secretary
in carrying out his duies and shall act for
him in his absence.
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(v)
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The treasure shall be responsible for the finances
of MNC CIGRE. He shall keep accounts of all
its financial transactions and shall be responsible
for their correctness.
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(vi)
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The
ordinary Committee Members shall attend all
meetings and carry out their duties as directed
from time to time by he Committee.
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FINANCIAL
PROVISIONS |
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(i)
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Subject
to the following provisions in this rule the
funds of MNC CIGRE may be expended for any purpose
necessary of the carrying out of its objects,
including the expenses of its administration,
the payment of salaries, allowance and expenses
to its office-bearers and paid staff and the
audit of its accounts, but they shall on no
account be used to pay the fine of any member
who may be convicted in a court of low.
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(ii)
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The
treasurer may hold a petty cash advance not
exceeding Ringgit Malaysia Five Hundred (RM
500.00) at any one time. All money in excess
of this sum shall within seven days receipt
be deposited in a bank approved by the Committee.
The bank account shall be in the name of MNC
CIGRE.
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(iii)
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All
checks or withdrawal notice on the Society's
account shall be signed jointly by either two
(2) of the four (4) office-bearers i.e. the
chairman, the Deputy Chairman, the Secretary
and the treasurer.
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(iv)
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No
expenditure exceeding Ringgit Malaysia One Thousand
(RM 1000.00) at any one time shall be incurred
without the prior sanction of the Committee.
No expenditure exceeding Ringgit Malaysia Twenty
Five thousand (RM 25000.00) in any one month
shall be incurred without the prior sanction
of a general meeting. Expenditure of less than
Ringgit Malaysia One Thousand (RM 1000.00) at
any time may be approved by the Chairman together
with the Secretary and Treasurer.
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(v)
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As
soon as possible after the end of each financial
year, a statement of receipts and payment and
balance sheet for the year shall be prepared
by the Treasurer and audited by the Auditor
appointed under Article 10(I). The audited accounts
shall be submitted for the approval of the next
annual meeting and copies shall be made available
at the registered address or place of meeting
of MNC CIGRE for the perusal of its members.
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(vi)
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The
date of the commencement of the financial year
of MNC CIGRE shall commence from the 1st January
and shall end 31st December annually.
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AUDITORS |
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(i)
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Two
members, who shall not bee office-barriers
of MNC CIGRE, shall be appointed once
in every two (2) years by AGM as Honorary
Auditors. They shall hold office for two
(2) years and may be re-appointed
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(ii)
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The
auditor shall be required to audit the
accounts of MNC CIGRE for the year and
to prepare a report or certificate for
the AGM. They may also be required by
the Chairman to audit the account of MNC
CIGRE for any period within their tenure
of office at any date and to make a report
to the Committee.
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TRUSTEES |
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(i)
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Where
necessary, three (3) trustees, who must
over (21) years age, shall be appointed
at the AGM. They have vested in them all
immovable property whatsoever belonging
to MNC CIGRE upon the execution of Deed
of Trust.
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(ii)
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The
Trustees shall not sell, withdraw or transfer
any of the property of MNC CIGRE without
the consent and authority of a general
meeting of members.
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(iii)
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A
Trustee may be removed from office by
resolution of the general meeting. In
the event by a new Trustee appointed by
a general meeting.
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INTERPRETATION
OF CONSTITUTION |
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(i)
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A
Between AGMs, thee Committee shall interpret
the Constitution of MNC CIGRE and when necessary,
determine any point on which the Constitutions
silent.
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(ii)
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Except
where they are contrary to or inconsistent with
the policy previously laid down by the general
meeting, the decisions of the Committee shall
be binding on all members of MNC CIGRE unless
and until countermanded by a resolution of general
meeting.
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ADVISOR/PATRON |
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(i)
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The
Committee shall, if it deems fit necessary,
appoint suitable and qualified candidates to
be the advisor/patrons of the society.
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PROHIBITIONS |
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(i)
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All
games of change shall not be played in the premises
of MNC CIGRE.
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(ii)
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Neither
MNC CIGRE nor its members shall attempt to restrict
or in any other manner interface with or engage
in any trade union activities as defined in
the Trade Union Act, 1959.
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(iii)
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MNC
CIGRE shall not hold any lottery without license
from the proper authority wherever confined
to its members or not, in the name of MNC CIGRE
or its office-bearers, Committee or member.
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(iv)
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No
benefit as defined under Section 2 of the Society
Act 1996 shall be given by MNC CIGRE to any
of its members.
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AMENDMENT
TO THE CONSTITUTION |
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(i)
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Additions,
amendment or deletions to the Constitution may
be made at a AGM or EGM. No such additions,
amendment or deletions to the Constitution shall
be valid unless its is supported by at least
half (1/2) majority of the total eligible voting
members of the MNC CIGRE. Such alteration or
amendments shall take effect from the date of
their approval by the Register of Societies.
Any amendment to the rules shall be forwarded
to the Registrar of Societies within 28 days
of being passed by the general meeting
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RULES
AND BYE-LAWS |
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(i)
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The
Committee shall draw up such rules bye-laws
not inconsistent with this Constitution as it
may deem necessary for the effective conduct
of business of MNC CIGRE. Additions, amendments
and deletions to the rules and bye-laws shall
be at the discretion of the Committee.
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DISSOLUTION |
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(i)
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MNC
CIGRE may be voluntarily dissolved by a resolution
of not less than three-fifth (3/5) of the total
voting membership at a general meeting convened
for such purpose.
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(ii)
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In
the event of MNC CIGRE being dissolve as provided
above, all debts and liabilities legally incurred
in its behalf shall fully discharged, and the
remaining funds shall be disposed of in such
manner as may be decided upon by the general
meeting.
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(iii)
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Notice
of dissolution shall be given within fourteen
(14) days of the dissolution to the registrar
of Society.
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